Top 10 AI Tools Every Coach Should Use (With Copy-Paste Prompts)
Coaching transforms lives - but behind the breakthroughs is a mountain of admin, content, and follow-ups. That’s where AI steps in.
The right tools can help you streamline the admin, amplify your message, and stay focused on what you do best: transforming lives. If you're a life coach, business coach, or wellness mentor, these AI tools will save you time and supercharge your impact.
Here are 10 high-leverage AI tools every coach should be using, with ready-to-go prompts you can copy, paste, and put to work instantly.
👉 Pro Tip: Want to stay ahead of AI and future-proof your skills? Download My Free AI Starter Pack — 10 tools + 5 prompts to save you hours each week and stay competitive, even if you're non-technical.
1. ChatGPT (OpenAI)
Perfect for: Session notes, client email drafts, mindset reframes
This is my go-to brain extender. I use ChatGPT to organize coaching notes, prep questions for sessions, or even help reframe a client’s limiting belief into empowering language. It’s like having a co-coach that never sleeps.
Use These Prompts:
"Summarize this 60-minute coaching session into key insights and next steps: [paste transcript]."
"Turn this limiting belief into a growth-oriented affirmation: 'I’m not good enough to raise my prices.'"
2. Claude (Anthropic)
Perfect for: Journaling prompts, mindset shifts, emotionally intelligent content
If ChatGPT is your strategist, Claude is your soulful co-pilot. It’s the most thoughtful AI I’ve used — ideal for coaching work that touches emotion, reflection, or nuance. I reach for Claude when I’m writing journaling prompts, rewriting client beliefs, or creating content that needs more heart than hustle.
It handles long inputs with grace and gives more “human-feeling” responses than most bots out there.
Use These Prompts:
“Create a 5-day self-reflection journal for overwhelmed entrepreneurs. Each day should include a theme, 1 prompt, and an intention.”
“Rewrite this limiting belief with compassionate language and a tone that encourages forward movement: ‘I always sabotage my progress.’”
3. Otter.ai + ChatGPT
Perfect for: Session transcription, client follow-up emails, progress tracking
I record my Zoom calls, run them through Otter, then use ChatGPT to pull out key themes and next steps. Great for staying on top of client progress without rewatching the whole thing.
Use These Prompts:
"Summarize this transcript into a 3-bullet progress update for the client."
"Identify any repeated emotional themes in this session: [paste transcript]."
4. Tally + Make.com
Perfect for: Client onboarding, form automations, pre-session check-ins
I use Tally to collect pre-call forms, session feedback, and goal tracking. With Make.com, I’ve set up automations that:
Trigger personalized emails to clients after they submit a form
Log responses directly into Google Sheets or Notion for easy tracking
Create tasks in ClickUp or Trello based on form inputs
Send Slack notifications to keep my team in the loop
This integration saves me hours each week and ensures nothing falls through the cracks.
Use These Prompts:
"When a new coaching intake form is submitted, create a new client page in Notion and send a welcome email."
"Build a follow-up email sequence after a client finishes a 6-week coaching program."
📌 Quick tip: Want all these tools + prompts in one place? Download my Free AI Starter Pack and I’ll send you the full swipe file, prompt stack, and weekly AI tips for your coaching biz.
5. Fireflies.ai
Perfect for: Session recaps, client accountability, objection tracking
Fireflies records and transcribes calls automatically. I sync it with ChatGPT to extract patterns, action items, and insights for client dashboards.
Use These Prompts:
"Pull all client goals mentioned in this session and turn into a tracker list."
"Highlight questions where the client expressed uncertainty or resistance."
6. Loom AI
Perfect for: Client check-ins, onboarding walk-throughs, async coaching
Loom lets me send quick videos instead of long emails. I use it to deliver pre-session insights, check in on homework, or welcome new clients with a personal touch.
Use These Prompts:
"Generate a 60-second script for welcoming new 1:1 coaching clients. Tone: warm, direct."
"Write bullet summary notes for this Loom titled 'Week 2 Client Feedback'."
7. Notion AI
Perfect for: Organizing client notes, building coaching frameworks, content calendars
If you live inside Notion, this one’s a game-changer. I use it to turn jumbled notes into clean client records, build frameworks for group programs, and plan social content without overthinking.
Use These Prompts:
"Turn this messy note dump into a coaching session recap with bullet points and action items."
"Draft a 4-week content calendar for Instagram for my life coaching brand (theme: self-trust)."
8. Descript
Perfect for: Podcast editing, video clips, course creation
Coaches who create content, listen up. Descript lets you edit audio and video by editing the transcript—like a Google Doc for your voice. I use it for my podcast and course modules, trimming the fluff fast.
Use These Prompts:
"Identify and highlight the most engaging 30 seconds from this video for a teaser reel."
"Remove filler words and pauses from this coaching audio clip."
9. Canva (Magic Write + Magic Design)
Perfect for: Instagram posts, workbooks, lead magnets
I make all my coaching visuals here. Magic Write helps me brainstorm ideas, and Magic Design turns them into clean, scroll-stopping graphics. Think carousel posts, freebie PDFs, and session slides.
Use These Prompts:
"Design a 5-slide carousel on how to set boundaries as a coach. Use colors #16222A and #E9D8A6."
"Write a worksheet intro for a freebie called 'Confidence Reboot'."
10. Midjourney or DALL·E 3
Perfect for: Unique coaching visuals, IG storytelling, branded content
I use AI art tools to illustrate big ideas from my coaching framework or add emotion to a quote post. Great for standing out in a sea of Canva clones.
Use These Prompts:
"Create an abstract visual of a person stepping into their power. Golden tones, minimalistic."
"Generate a soft watercolor background image with calming energy, text space in center."
Ready to Coach Smarter, Not Harder?
You don’t need to use all 10 tools. Start with two that solve your biggest bottlenecks. (For me, ChatGPT and Loom were game-changers.)
Once you see the power of AI in action, you’ll never go back to doing it all manually.
Coaching is about presence. AI helps you stay in it.
More clarity. Less burnout. Better results.
Want to skip the setup and start implementing?
🎁 Get My FREE AI Starter Pack with all my favorite tools and prompts in 2025 and start streamlining your practice today.
👉 Download it here — and I’ll help you coach smarter, scale faster, and reclaim your time.
Impact more clients. Hustle less.
